COVID-19 Response Plan
Certainty In a time of Uncertainty - Institutional Plan to Reopen Campus Operations in response to COVID-19
Message From The President
Dear KyCAD Community,
A warm welcome back!
We are opening our doors to a new academic year without precedent. Covid 19 numbers are rising just as our new Semester begins and we are developing a plan that will respond to most eventualities.
Our agreed plan in response to recent community meeting gathered input from Faculty, Staff and Students, and it was clear that we have a broad range of opinions as to our best way forward. While some of us were comfortable with an online only, Fall term, we realized that as a very small College we had the capacity to follow “social distance” guidelines. Some pointed out that as a College of Art and Design our studios and workshops are central to our learning. While this may well be true, we can remind ourselves that we learn conceptual, critical and contextual skills in art college also. It is quite possible to front load parts of our learning and make sure that by the end of four years we have provided a broad range of opportunities and skills. Once life returns to “normal” there will be full studio access with skill-based workshops provided.
Meanwhile, we plan a hybrid experience that offers everyone full choice. No student will be negatively affected should they choose to work only from home. All Faculty and Staff are also given a choice. No one should feel that they must attend in person. Should anyone need to discuss their personal situation please reach out to discuss and a fully online program can be arranged with individual faculty.
The following plan lays out our proposed procedures in more detail.
We look forward to an exciting, productive year ahead.
Moira Scott Payne
The Kentucky College of Art + Design promotes a creative and productive life through an undergraduate education in the contemporary arts. Our priority is the health, safety, and well-being of our students, faculty, staff, and community. We are focused on maintaining students’ academic progression by continuing business operations with established safety protocols. KyCAD has developed an Institutional Plan to reopen campus operations in response to COVID-19. We will continuously inform you of the actions we are taking to maintain a clean, safe, and healthy environment.
The KyCAD campus is opening for the 2020/21 academic year. Course offerings have been reconfigured and the physical campus has been modified to allow a de-densified academic experience in accordance with public health guidelines. The College’s Plan is based on orders, best practices, and guidelines from Governor Andy Beshear, the Kentucky Council for Postsecondary Education (CPE), the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), and the Kentucky Department of Health. As more information is received and additional orders are deployed, the College will update this Plan and modify campus operations accordingly.
What is KyCAD doing to create a safe environment
for students, faculty, staff, and visitors?
All individuals, including employees, students, and visitors are required to wear a facial covering that is cloth/fabric and covers an individual’s nose, mouth, and chin at all times while in Kentucky College of Art + Design. The mask/facial covering protocol is observed in all buildings, including classrooms, and outside when social distancing of at least six feet cannot be maintained.
All employees and students will be given one (1) KyCAD reusable mask and face shield. Each member of the KyCAD community is required to wear a mask when on campus, this is non-negotiable.
All employees and students will be given one (1) reusable travel mug. Each member of the KyCAD community should use their cup only and do not use any shared dishware in the KyCAD kitchen.
All students will be given one (1) MacBook Pro computer preloaded with Adobe Creative Cloud, Microsoft Office, and other relevant applications to complete their coursework as needed. Laptops are on loan and will be returned to the College. Additionally, this provides students the opportunity to work in KyCAD facilities at a social distance as well as the ability to work remotely.
Regular hand washing is required of all employees, students and visitors.
Hand sanitizer and surface sanitizing supplies will get placed in all high contact locations and all entrances.
There will be temperature stations at all entrances. Any student who finds that they have a temperature above 99.5 degrees should return home and contact the college.
Faculty, staff, and students will all clean and sanitize all surfaces and equipment in their workspace, classroom, or studio as appropriate and discussed throughout the day.
Shared tools and equipment will get sanitized after each use.
Campus and building access points are modified to best allow for social distancing.
Clear signage emphasizing the use of facial coverings will get placed on the entrances and exits of our buildings.
Protocols are established for deep cleaning should someone test positive for COVID-19.
Daily Health Assessment Self-Check
Monitor your health daily.
We aim to create an open culture of trust and care. We are a small community and following protocols means we do our best to keep everyone safe. Please do not come on campus if any of the following apply:
1. If you or someone you live with has any COVID-19 symptoms that are NOT routine health issues that occur on a regular basis triggered by such things as allergies, weather, etc.
2. You have traveled in the last fourteen (14) days to a hot spot state included in the Kentucky Department of Health Travel Advisory List .
3. If you or someone you live with or are in close contact with someone who tests or tested positive for COVID-19 in the last 14 days or If you test positive for COVID-19, you must Stay Home, Self-quarantine, and Notify KyCAD by sending an e-mail to email@example.com that includes all of the following:
a) First and Last Name
b) Phone Number
c) Details regarding your situation, including specific dates, times, and location
Before: thoroughly wash hands with soap and water before touching and putting on the mask.
During: Cover your mouth, nose, and chin. Adjust the mask without leaving any gaps on the side.
After: Clean your hands after removing the mask. Wash your reusable mask with soap or detergent (preferably with hot water) at least once a day.
The Kentucky College of Art + Design appreciates your cooperation in this unprecedented effort. We ask that everyone remain flexible as we continue to make changes to our Plan as the situation evolves and new information becomes available.
Please review the definitions in Appendix A to make sure that you understand the standard terms used in this document and how they apply to our campus.
Quarantine Assessment and Notification
Should we be notified that anyone in our community has Covid 19…..
A KyCAD representative from the Tactical Response Team will contact the KyCAD community member and conduct a COVID-19 Quarantine Assessment within 24 hours of notification.
If the KyCAD community member is required to self-quarantine, they will receive a quarantine notice from the College that includes the quarantine timeline along with Monitoring and Prevention Protocol Instructions (See Appendix B).
Employees – Will receive a notification from the Chairperson on the Tactical Response Committee. A copy of this notification will get sent to the employee’s supervisor. The employee’s supervisor will then reach out regarding remote work.
Students – Will receive a copy of the notification from the Chairperson on the Tactical Response Committee. A copy of this notification will be sent to the Rounsavall Dean and appropriate Faculty member(s) so that students can work with their faculty to create an academic plan to keep the student on track.
Note: Travel to hot spot states listed in the Kentucky Department of Health Travel Advisory List will be required to self-quarantine for 14 days.
Tactical Response Team for COVID-19
KyCAD Vice President of Academic Affairs + Rounsavall Dean
KyCAD Chief Financial Officer + Chief People Officer
KyCAD Assistant Professor, Chair Center for the Environment, Director of Operations
Tips for Mental Health and Well-Being
In addition to your safety, KyCAD cares about and believes in the importance of health and well-being. Our world is a stressful place for many, and fear of the unknown can lead to feelings of being overwhelmed, stressed, and anxious. We want you to know:
- You are not alone, and we are here for you!
- It is OK not to be OK.
- Adding small changes to your routine can be impactful for your overall mood and well-being.
KyCAD currently partners with Bridge Counselling Center to provide counseling sessions for students in our Academic Program.
- In the case of an emergency call 911.
- For non-emergencies, students seeking counseling and health services should send an email request to: firstname.lastname@example.org
Low-Cost Activities to promote overall health and well-being
- Eat Healthily – Remember that healthy food keeps your body in top working order.
- Exercise – Exercise can reduce symptoms of depression and anxiety, whether you are working out at home, cycling, taking a walk around the block, etc.
- Practice Meditation/Relaxation – Focusing on tensing and relaxing muscle groups, going through guided meditations can help you relax when feeling overwhelmed, stressed, or anxious.
- Let Natural Light In – For some, increased exposure to natural light can improve symptoms of depression or anxiety. If you can, go outside and see the sunlight or open the shades and let more sunshine into your space.
- Be Kind to Yourself – Treat yourself with the same compassion that you would a family member or best friend.
- Stay Connected – If circumstances mean that you cannot attend any of the in-person campus meetings assigned, stay connected with your classmates, professors, and KyCAD community. We are here for you!
- Monitor Media Consumption – While you might want to stay up-to-the-minute with COVID-19 news, too much exposure to media can be overwhelming. Balance media consumption with other activities you enjoy, such as reading, cooking, or listening to music.
Instruction Fall 2020
Course offerings have been reconfigured, and the physical campus has been modified to allow a de-densified academic experience in accordance with public health guidelines.
Courses will be taught in two different modes: hybrid or fully online.
Course Schedules were sent via campus e-mail to all students. The Course Schedule shows how your courses are being offered.
Course modality is subject to change.
Hybrid and Online Instruction
Hybrid courses incorporate a blend of both in-person and online forms of instruction. These courses may include synchronous and asynchronous modalities, with the potential for different pathways through the course. The ratio of in person and online instruction will vary depending on multiple factors. The course syllabus will include a clear description of the course delivery structure and expectations for student engagement. All on-campus class meetings or individual appointments during scheduled class times require the faculty member to be present.
Fully Online courses deliver all class activities online. These courses may include synchronous and asynchronous modalities, with the potential for different pathways through the course. Course materials may take multiple forms, such as videos, discussions, lectures, and critiques, but instructional engagement occurs in an online environment. The course syllabus will include a clear description of the course delivery structure and expectations for student engagement.
Student Laptop Loan Program
All registered students have the option to receive a Macbook Pro on loan for the academic year. Laptops may be signed out at the following times and locations:
Friday, August 21st
10:00 am – 12:00 pm
Location: 505 West Ormsby
Monday, August 24th
Time: 11:30 am – 12:30 pm
Location: 849 South Third Street
Or by appointment: email@example.com
Request for Off-Campus Instruction
Students enrolled in hybrid classes are invited to be on campus for a portion of their studies; however, due to wellness concerns, it may not be possible for some students to return in-person. Arrangements for off-campus instruction this fall may be made by contacting course faculty directly. Should this not be formally arranged, faculty will assume that students are enrolled for a part campus, hybrid, experience.
Open Studio Hours
Students will continue to have access to all facilities in the 849 Building including individual studios, metal shop, wood shop, digital lab and classroom. Access outside of a scheduled class meeting must follow the posted de-densification plan.
Monday-Thursday: 4:00 pm – 10:00 pm
Friday: 10:00am – 6:00 pm
Saturday/Sunday: 12:00 pm – 4:00 pm
Student seeking access to wifi access outside of Studio hours may due so by contacting Joyce Ogden, Rounsavall Dean at firstname.lastname@example.org.
2020 – 2021 SESSION SCHEDULE:
|Session 1 (6 weeks)
|Mon., Aug. 24 – Fri., Oct. 2, 2020|
|Sat., Oct. 3 – Sun., Oct. 11, 2020|
|Session 2 (6 weeks)
|Mon., Oct. 12 – Fri., Nov. 20, 2020|
|Sat., Nov. 21 – Sun., Nov. 29, 2020|
|Session 3 (3 weeks)
|Mon., Nov. 30 – Fri., Dec. 18, 2020|
|Winter Holiday Break
|Sat., Dec. 19, 2020 –Sun., Jan. 3, 2021|
|Session 4 (6 weeks)
|Mon., Jan. 4 – Fri., Feb 12, 2021|
|Sat., Feb 13 – Sun., Feb. 21, 2021|
|Session 5 (6 weeks)
|Mon., Feb. 22 – Fri., Apr. 2, 2021|
|Sat., Apr. 3 – Sun., April 11, 2021|
|Session 6 (3 weeks)
|Mon., April 12 – Fri., April 30, 2021|
|Sat., May 1 – Sun., May 9, 2021|
|Session 7* (3 weeks)
|Mon., May 10 – Fri., May 28, 2021|
* Our campus response to COVID19 led to the cancellation of session 6 classes in Spring 2020. A 7th session has been added to the AY2021 calendar as a makeup session.
H O L I D A Y S :
Labor Day: Monday, Sept. 7, 2020
Thanksgiving: Wed., Nov. 25– Sunday, Nov. 29, 2020
Holiday Break: Sat., Dec. 19, 2019 – Sun., Jan. 3, 2021
M. L. King, Jr. Day: Monday, Jan. 18, 2021
President’s Day: Monday, Feb. 15, 2021
Spring Holiday: Friday, April 2, 2021
Oaks Day: Friday, April 30, 2021
Memorial Day: Monday, May 31, 2021
Independence Day: Friday, July 2, 2021
KyCAD Student Commitment
What is my role in keeping my fellow students and the KyCAD community safe? We would like you to commit to an understanding of the following…
All members of the Kentucky College of Art + Design Community have an essential role to play in keeping our students, faculty, staff, and the KyCAD community safe by doing our part to stop the spread of COVID-19.
As a member of this community, I know that I must take steps to stay well to protect others and promote a safe return to campus for all. Because of this, I pledge to take responsibility for my health and help stop the spread of the COVID-19.
KyCAD’s highest priority is the safety of its students, faculty, staff, and visitors. I know that by engaging in campus activities, including attending classes, pursuing my education, attending events, I may be exposed to COVID-19 and other infections. I also understand that despite all reasonable efforts by the College, I may still contract COVID-19 and other infections. To reduce my risk, I agree to be an active participant in maintaining my health, well-being, and safety, as well as the safety of others, by following all the guidelines and expectations outlined by the College.
I understand that I am paying for credit hours and not the delivery method.
As more information is gathered and known, I understand that Kentucky College of Art + Design may modify these guidelines and expectations. It is my responsibility to make every effort to keep myself informed of these changes to protect myself and the college community.
It is my commitment to KyCAD to protect myself, my peers, and the KyCAD community by doing the following:
- Community Standards – I agree to follow and comply with the community standards outlined in the KyCAD Student Code of Conduct and all additional rules and guidelines published by the College.
- I agree to practice social distancing, at a minimum of six (6) feet apart, where appropriate.
- I agree to frequently wash and/or sanitize my hands and keep my personal space, shared space, and my belongings sanitized. I agree to clean and disinfect surfaces and equipment in my workspace, classroom, or studio as appropriate throughout the day.